25-37

To elect a chairman for the 2025-26 municipal year.

25-38

To elect vice chairman for the 2025-26 municipal year.

25-39

To adjourn the meeting for the Public Forum: to receive questions and comments from residents of the village on any matter relating to items on this agenda. (15 minutes maximum)

25-40

To note apologies for absence.

25-41

To receive any declarations of interest in accordance with the requirements of the Localism Act 2011 and consider any dispensation requests received by the Clerk

25-42

To receive the minutes of the previous Full Council Meeting and resolve to sign these as a true record of the meeting(s).

• Minutes of Parish Council Meeting on 13 March 2025

25-43

To review the following in accordance with Standing Orders specific to the Annual Meeting or resolve to defer to a future meeting:

1. Review of delegation arrangements to committees, sub-committees, staff and other local authorities;
2. Review of the terms of reference for committees;
3. Appointment of members to existing committees;
4. Appointment of any new committees in accordance with standing order 4;
5. Review and adoption of appropriate standing orders and financial regulations;
6. Review of arrangements (including legal agreements) with other local authorities, not-for-profit bodies and businesses.
7. Review of representation on or work with external bodies and arrangements for reporting back;
8.   Review of inventory of land and other assets including buildings and office equipment;
9. Confirmation of arrangements for insurance cover in respect of all insurable risks;
10. Review of the Council’s and/or staff subscriptions to other bodies;
11. Review of the Council’s complaints procedure;
12. Review of the Council’s policies, procedures and practices in respect of its obligations under freedom of information and data protection legislation (see also standing orders 11, 20 and 21);
13. Review of the Council’s policy for dealing with the press/media;
14. Review of the Council’s employment policies and procedures;
15. Review of the Council’s expenditure incurred under s.137 of the Local Government Act 1972 or the general power of competence.
16. Determining the time and place of ordinary meetings of the Council up to and including the next annual meeting of the Council.

25-44

1. To receive and note Dry Doddington Village Poors’ Charity Trust annual trustees report.
2. To appoint  trustees for a 5 year term

25-45

To receive and note the Clerk’s Report.

25-46

To formally approve the expenditure of £4200 for plastering work at Dry Doddington Village Hall from the Copley Solar Farm Fund.

25-47

To consider registering with the ICO and arranging for annual payments by Direct Debit.

25-48

To consider a grant application from the Copley Solar Farm Fund from Dry Doddington Village Hall.

25-49

To consider the clerk’s attendance at the LALC summer conference.

25-50

Financial Matters:

1. To receive  and note the council’s receipts and payments over budget report to 31 March 2025
2. To receive and note the council’s bank reconciliation to 31 March 2025.
3. To authorise the following known upcoming payments:

Plus any expenditure approved above and yet unknown amounts for out of pocket expenses to be presented on the day.

4. To review earmarked reserves
5. To review the regular payments listing (Financial Regulations)
6. To receive a verbal update on the bank mandate for Nat West Bank and Melton Building Society.
7. To formally resolve that all banking statements and correspondence for the council should be sent to the clerk’s home address.
8. To approve opening a NatWest 35day notice account and agree the sum to be transferred into it after opening.

25-51

Audit 2024-25

1. To Receive the internal Auditor’s report and consider any recommendations therein for action.
2. To consider whether the council meets the relevant criteria to declare itself exempt from sending the completed Annual Governance and Accountability Return to the external auditor for a limited assurance review.
3.  To consider the questions in the Annual Governance Statement and agree the appropriate answers.
4. To consider and agree the Accounting Statements.
5. Electors’ Rights – to note the dates of the Exercise of Public Rights as 03 June  to 13 July  2025.
6. To receive and  note the Statement of Variances and the Year End Bank Reconciliation.

25-52

To consider planning applications for comment.

Demolition of existing redundant agricultural barns and the erection of 5 new build dwellings and access road. 

Manor Farm Manor House Lane Dry Doddington Lincolnshire NG23 5JA

Ref. No: S24/1504 | Received: Fri 30 Aug 2024 | Validated: Mon 16 Sep 2024 | 

25-53

To note planning decisions made since the last meeting.

Application for Proposed Equestrian Centre to include Livery

Development Proposed Equestrian Centre Clensey Lane Dry Doddington Lincolnshire NG23 5HT

Ref. No: S22/1188 | Received: Fri 10 Jun 2022 | Validated: Fri 10 Jun 2022 |

Appeal Dismissed

25-54

To consider arranging a meeting with the Environment Agency asking

1. To justify their action to date
2. To explain why Westborough is now considered to be a high  flood risk area.
3. To explain the results found from new the new flood risk model.
4. To explain the actions proposed based on their findings together with costs and dates for action. (Cllr Forman)

25-55

1. To consider adopting a Community Emergency Plan (CEP), that would cover flooding, but also other potential emergency scenarios based on the Lincolnshire Resilient Communities Programme.
2. To receive an update on the provision of a flood store at Westborough. (Cllr Forman)

25-56

To consider what action to take regarding routine maintenance of Westborough village: funding and reimbursement of the ongoing custom and practice. (Cllr Ford)

25-57

To receive and note reports from members including Highways updates. (for information only).

25-58

To receive the County and District Councillor’s reports (for information only).

25-59

To note correspondence previously circulated by email.

25-60

Items for notification to be included in a future agenda. For information only.

25-61

To note the date and time of the next Full Council meeting as 10 July 2025 at 19.30 at Westborough Village Hall.